Abstract Clerk I - Register of Deed's Office

Responsibilities

(Note: The following is not necessarily an all-inclusive listing of duties associated with this job. Additional duties may be added or deleted by the Register of Deeds or the Chief Deputy.) - Inspect all documents presented for recordation for legibility and to ensure proper signatures, legal descriptions, acknowledgements, online notarization and electronic signatures for all types of recordings. - Review and proof to verify that each document complies with the statutory requirements for recordation. - Collect proper recording fees based on statutes. - Collect proper Documentary tax or ensure exemption information per Nebraska Department of Revenue regulations - Pre-prep document - Barcode and affix recording data - Prep-Avid - Process- Avid - Avid Search process - Simplifile-e-recording & void process - I-Scan procedure and check notations - Use all functions of Laredo - Perform Functions of Sale of Product - Prepare Certified copies - Prepare coversheets when applicable. - Affix all appropriate stamps and information to each document - Check completed Form 521 for all information - Enter documents into computer, fees, documentary tax, Grantor-Grantee and whom delivered. - Index all documents accurately. - Return documents with rejection letter/do not meet record statute or errors. - Answer telephone inquiries from the information contained in the records - Draft metes and bounds legal description for indexing purposes - Update cadastral maps - Update index cards - Office filing procedures - Complete process of Subdivision Plats and vacations